successful businesses eventually come to the point where they need to expand their workforce to keep up with demand and offer customers more services. If your company has come to that point, this is definitely a good thing.
These days, many companies are opting to put together distributed teams, as it can save a significant amount of money and because people who work remotely are typically happier and more productive. Nonetheless, building a team of remote workers still brings challenges. This article will provide tips on how to make sure your distributed team helps your business improve.
One of the first decisions you will need to make when putting together your distributed team is whether to hire freelancers or employees. Some companies find that they get more loyalty from full-time employees than they do freelancers and that employees are more likely to get on board with company culture and do any tasks they are asked to. However, that’s really where the advantages of hiring employees end.
There are many benefits to hiring freelancers. For one, it can save you a lot of money over the long term. Also, as Inc.com explains, you can hire freelancers for single projects or tasks, or you can contract them out for a number of projects. This means that you can assign projects to freelancers who have expertise in that specific area; therefore, the quality of work on each project is likely to be higher than if an employee is having to learn how to do various tasks. Moreover, if you find one or more freelancers you love working with, you may have the opportunity to bring them on as full-time employees.
Consider Hiring a Virtual Assistant
When it comes to hiring remote workers, finding a virtual assistant should be at the top of your list, as they will handle a lot of the smaller tasks so you can focus on running and growing the business. Adding a virtual assistant to your team, for instance, can prove very cost-effective since they can take phone calls, enter data, prep reports, schedule meetings, and numerous other tasks that can steal your time away.
Use Automated Transcription
Once you begin to add members to your remote team, you’ll probably realize how challenging communication can be. Nonetheless, it’s imperative to take whatever steps necessary to keep everyone on the same page, particularly when it comes to projects, team calls, and other important workplace activities.
It’s very easy for a worker who is a thousand miles away (or more) to miss important information here and there. That’s why it’s essential to use an automated transcription service to produce call notes and make them readily accessible to anyone who needs them. These services are well worth the investment, as some sites use artificial intelligence that quickly provides call notes, which you can then review and edit.
Find the Best Ways to Connect
Finally, it’s critical that your team members are able to connect. Make sure each worker understands the company guidelines for when they should be accessible through email, phone calls, collaboration apps, and so on. Determine which channels you want to communicate through most frequently, and stick to those channels to avoid confusion.
Moreover, make sure you get all the toolsyou need to facilitate work and conversation among team members, including collaboration tools, video conferencing software, project management software and anything else that can help your team build cohesion and be productive.
Lastly, it’s crucial that you have a quality smartphone and the right service carrier to connect with your team when you need to. Your phone should be able to download and run any software or apps related to your business. And your carrier should be able to provide you with quality service wherever you are. The last thing you want is to be caught in a “dead zone” without service when you’re out of the office and have something important to communicate to your team. Look for a wireless provider with a reputation for quality service, a fast network, and expanded coverage. And consider future coverage as well, as some carriers have recently launched 5G (the newest generation of wireless technology) in select U.S. cities which will ensure blazing fast service.
When you start putting together your distributed team, be sure to consider freelancers, and start by hiring a virtual assistant so you can spend time on developing your business. Also, remember to use an automated transcription service to provide workers with the info they need, and take any other necessary measures to keep the team connected and thriving. At the end of the day, you will know if you’re building a good team if your business is experiencing growth.
Photo Credit: Pexels
Written by: Tina Martin